How To Save The Environment During Event Management

Event management is the process of planning, executing and handling of the events. Waste materials of the event are responsible to impact the environment badly. Such materials include paper used to print leaflets, forms, food and beverages etc. Thus, there is a need to reduce this waste material after the end of the event. Managing of any event includes travelling, printing, certain aspects of construction, glues, solvents and foodstuff. The use of such materials has a great impact on the environment. So, event management companies should involve the care in the use of energy and natural products, the use of environment-friendly products and recycling. By considering the environmental issues into the planning process like requesting to use recycled products, environmentally friendly products and services would be a good initiative to save the environment.

Event Management Company in Kolkata suggested some tips to save the environment.

Use 3Rs phenomenon: 3Rs stands for recycle, reuse, and reduce. In this phenomenon, place recycle bins to gather items like plastic, paper, metal and other waste. Properly label all bins, to save your time and to sort the items easily. This material can be recycled and used later and mitigate the use of natural resources to produce them.

Use earth-friendly products: During the production and setup of the event, use earth-friendly products. Avoid the use of products which include CFC that is dangerous for the ozone layers. And hold the events in areas where public transport like railcars and underground trains is easily accessible.

Reduce the use of paper: The use of paper means cutting down trees for pulp to produce paper. Electronic media can be an alternative to paper and involve electronic technology like an event management system for broadcast your instructions and plans to co-workers.

What type of Facilities are offered by event management companies?

Event management companies play a vital role in managing and planning any type of events.  They can plan and manage any type of event which varies from small to large events. There are many event management companies among them Duttson International is a renowned Event management company in Kolkata that allows numerous facilities to their clients. Numerous facilities of event management companies are given below as:

Event planning: Event management companies are responsible to plan the events. They make the event budget and write everything on paper for future use.  This document contains the information of catering, timings, set up times, room layouts, approved signatories and emergency information. 

On the day support: Event agency is responsible to arrive at the venue on time to set up the meeting and registration arrangements. They deal with the laid plans and unexpected tasks. They ensure the success of the event and work innovatively to ensure the smooth running of events. 

Accommodation: Event management agencies help to search for the perfect venue for the event. They arrange and manage the bedroom allocation, choose hotels at different costs and send the confirmation of booking to a representative.  

Reduce carbon footprint: They help to prevent environmental pollution by recycling the material that is used by them.  

In order to get the best event management service at your desired cost, please contact Duttson International.

Different Types of Event Service Organized by Duttson International

Event management is the process of managing and organizing different types of events as per requirements. Planning and managing of the event is a very lengthy procedure and need preparations two or three months before the event. For the reliable and hassle-free management of events, prefer reputed Event Management Company in Kolkata. These companies reduce your stress and tension about event planning and managing. There are many types of events which are given below: 

Conferences: Event management companies can organize and plan the conferences. The objective of conferences is to gather the people with the same interest and provide them with information about some important topics. Conference activities include breakout sessions, guest speakers and networking opportunities. 

Seminars: Seminars are smaller than the conferences. Their motive is to train employees or managers in a particular field. 

Company meetings or business gatherings: These types of events can be organized to discuss a common topic for the progress or to resolve a particular problem. This type of event includes agenda, arrangement of lunch for participants, and arrangement of audiovisual equipment for presentations. 

Family events: Such type of events include marriages, birthday parties, kitty parties, ring ceremonies, and many more. These events are totally different from other events like seminars, conferences and business meetings etc.

Tips to start a successful event management business

Event management is the process of managing and planning events as per the client’s requirements.  If you're interested to start your event management business then you have to take some tips from an expert and experienced companies. Some tips are provided by Duttson International i.e. famous Event Management Company in Kolkata. 

Develop a niche: Firstly decide that with what kind of clients you want to start your business and are you curious in providing your services for those getting married, for small scale businesses, and corporate affairs. It will help you to access targeted clients. 

Develop your network: Event managers provide a number of services to their clients. They have to build a client list as soon as possible. They have to create a relationship with commercial food wholesalers, DJs, caterers and banquet halls etc.

Use social media for advantages:  They can increase their clients by tweeting about discounts and promotions to their social media followers.   Thus, advertise your services on social media and promote your products and services. 

Genuine price for your services: Initially, don't enhance the price of your products and services to a great extent. Try to provide your services at the lowest possible rates for clients.  

Parameters to be considered while searching for a venue

Events are of many types such as weddings, parties, seminars, conferences, meetings, exhibitions, opening ceremonies, trade fairs, family events and wedding anniversaries etc. The successful management of these events takes enough time. Event management is the process of planning, organising and managing of the event effectively. People hire event managers to lessen their burden. There are many event organisers available in the market who help to manage the events successfully. Duttson international is one of the renowned event management company in Kolkata. They plan and implement everything with proper planning and management. They kept in mind many parameters while organising any event. One of the important parameters is the selection of the venue. The factors to be considered while searching for a venue are given below:

Location: The location of the venue matters a lot for the comfort of guests. Make sure that venue location is easily accessible by the guests and the public transport is also available for that location. If possible then provide event mobile app for them to reduce the chances of getting late. 

Parking: Parking is the major issue at the venue. So make sure that the selected venue is providing a proper parking area for attendees. If parking is not available then choose another venue or search for nearby parking. 

The capacity of venue: While selecting any venue, check that the venue having enough space for gathering. You should estimate how many people can easily access the hall. 

Services: Recognise the services that are offered by the venue. Find out that venue is providing catering or not. If yes then check their food in advance. Because if the food is not good then it can create a negative impact on guests. 

Some event planning steps

Event planning includes multiple tasks and duties. Planning of the events is not easy as it requires proper management of things within time. There are many event management companies that help to make it easy and inexpensive for people. They work in a team to achieve common goals and objectives. They also ensure the satisfaction of customers by providing the best services at the lowest price. Planning for the events includes many steps during the planning process which are suggested by the top event management company in Kolkata. Such steps are given below: 

Develop a goal and objective of the event: In this step of planning, you set the goals and objective of the event that you want to achieve. Once the goals of the event are clear, you can work accordingly to attain them. 

Establish your budget: Success of the event relies upon the budget. After setting goals and objectives, make a budget for it. The budget includes the cost of the venue, food and drinks, decor, entertainment, software, and labour etc. 

Organize your team: Assign the duties and responsibilities to team members according to their capabilities. So, every task can be done on time. 

Set the date: The suitable date for the event is very essential. Select the date which is suitable for you and your guests also. 

Book Venue: Once the date of the event has been decided, book your venue as soon as possible. While picking venue takes care of some parameters like does the venue have accessible elevators and entrances. Space is sufficient for people gathering or not. 

Arrange for other facilities: Other facilities include RO water, food and drinks, snacks, tea or coffee, entertainment, decoration, and many more. The pre-arrangement of these facilities make your event successful and impressive for your guest.

Challenges Faced By Event Managers During Event Management

Planning and execution of the event is not an easy task. It requires great efforts and hard work for its successful planning and execution. People face many difficulties while planning events. So, they hire event management companies to lessen their stress and efforts. Duttson International is one of the most famous event management company in Kolkata. Event managers are responsible to plan and effectively execute events. During this execution and planning process, they face many challenges and cope with them with experience and knowledge. Such challenges are given below as:

Variation in the budget: Budget plays a vital role in planning any event. If any discrepancy takes place in budget then it impacts the entire event. Thus, managing a budget is a big challenge for event managers. They should be able to manage the budget without impacting the performance of the event.

Presence of mind: During the event planning, presence of mind is very important. Event managers do many tasks at the same time, so they need to concentrate on each and every task equally. A minor mistake can lead to a big issue for event managers.

Changes in plan: A change in the event at the last minute is a very big challenge for event managers and difficult to handle by them. In order to get rid of these issues, proper planning with backup is required.

Environmental issues: Maintaining pollution free and safe environment is another challenging task for event managers. They need more knowledge and experience to avoid environment related issues.

Technology: The demand for event organizers to facilitate something new and fresh is further challenge for event organizers. People expect something new and different from event organizers within budget which is more challenging for event organizers.

  

Event Planning Skills

Event management is the process of planning and execution of the events. Management Of the event is not an easy task because it requires a large amount of planning and hard work. Therefore, people hire event managers to reduce their efforts and hard work. Event managers require some event management skills to plan and execute the events effectively. Many event management companies are skilled and experienced in this field. Duttson International is one of the most famous event management company in Kolkata due to its rich services. They have all required event managing skills which are given below:

Organizational skills: Event managers of this company are highly organised. They keep client timeline on schedule, budget in check and other running details.  They are responsible to complete all the services updated and on time.

Basic understanding of events: They work in a team to achieve a common goal. These event professionals know the basic needs such as DJs, bands, A/V companies, florists and decor providers. They are able to understand what is reasonable and unreasonable. 

Communication: As the event planner interacts with a variety of people daily, they require good communication skills.   Duttson International ensure good interaction with their clients.

Problem solving: They are capable to think on their feet, stay calm and take instant decisions when unidentified issues take place. They also keep a backup of every task that is performed by the event managers.

Multitasking: Event management is not a single task. It is divided into many different tasks. Thus, the company is responsible to handle all these tasks in an effective manner.  The event managers can complete multiple tasks without impacting the quality of the event.